A Group Plan is a statutory requirement under the new Civil Defence and Emergency Management Act, which came into effect on 1 December 2002. The Hawke's Bay Civil Defence Emergency Management Group made a Civil Defence Emergency Management Group Plan for Hawke's Bay which became effective on Thursday 24 March 2004.
The Plan sets out the priority hazards of concern, and the measures that all emergency services, welfare agencies, and local authorities will undertake over the next five years to improve civil defence emergency management arrangements in Hawke’s Bay.
Who the plan is for
The CDEMG Plan is primarily directed at those organisations and their personnel with a role in emergency management. It also seeks to assist the community in understanding the risks they face and the emergency management arrangements being implemented to manage emergencies. The CDEM Group Plan therefore draws upon the planning, hazard, risk and emergency management expertise of local authorities, emergency services, lifelines and other agencies within its area when preparing for and responding to emergencies.
Hawke’s Bay Civil Defence Emergency Management Group Plan
The Plan is in four parts. There are also ten annexes, associated with the Civil Defence Emergency Management Group Plan, which provide further detail on specific matters raised or discussed in the Civil Defence Emergency Management Group Plan.
Part One : Introduction
This sets out the purpose of the CDEM Group Plan, the CDEM Group Plan’s structure, and the vision and goals of the CDEM Group.
It provides a description of Hawke’s Bay, its hazards, population, and key economic activity. This sets the scene of what hazards are important, the social context within which hazards need to be managed and the values that the CDEM Group is trying to protect.
There is also a brief description of the statutory framework within which the civil defence planning occurs.
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Part Two : Strategic
This is the strategic section of the Plan. It sets out the principles of how civil defence emergency management activities will be undertaken, and covers the reduction component of the 4Rs required by the CDEM Act.
The functions of the CDEM Group are specified, as well as the planning relationships between all the organisations directly involved in civil defence emergency management activities in Hawke’s Bay.
The hazards and their priorities are listed, along with the goals, objectives, actions, and targets the CDEM Group has set itself to achieve its vision of a resilient Hawke’s Bay.
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Part Three : Operational
This is the operational section of the Plan. It deals with the matters of readiness, response and recovery. This section provides the principles and guidelines for how these activities shall be conducted. Lead agency diagrams for the response to the priority hazards are also provided.
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Part Four : Administrative
This is the administrative section of the Plan. It covers the agreed financial arrangements, delegated authority, and appointments required by the Act.
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The Annexes to the CDEM Group Plan
This provides background, contextual and procedural information for the plan.
Annex 1 : Summary of Hazards
Provides a summary of all the hazards considered for the Proposed CDEM Group Plan. It summaries hazard information from a range of scientific reports, and other publications.
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Annex 2 : Emergency Services
Lists in one place all the responsibilities and roles for the Police, NZ Fire Service, HB District Health Board, and welfare agencies, prior, during, and following an emergency.
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Annex 3 : Welfare Services
Welfare services sets out briefly what some of the functions of key agencies are and how regional coordination of welfare services will operate.
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Annex 4 : Warning systems
Lists how warnings are received and conveyed to those people and organisations that need to be informed.
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Annex 5 : Declaration Forms
Contains the three forms required to make, extend, and terminate a state of local emergency.
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Annex 6 : Emergency Communication Systems
Sets out how emergency communications are set up, and will be operated during an emergency.
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Annex 7 : Logistics
Sets out the responsibilities for providing logistics, and deals with the financial arrangements and accounting procedures to follow. Requisition and contracts for supply of goods are also covered.
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Annex 8 : Engineering Lifeline Utilities
Provides an overview of each of the engineering lifeline utilities that operate in Hawke’s Bay.
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Annex 9 : The Terms of Reference for the HB CDEM Group
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Annex 10 : MOUs with other CDEM Groups
The CDEM Group has signed MOUs with its neighbouring CDEM Groups, being: Gisborne, Waikato, Wellington, Manawatu-Wanganui and Bay of Plenty.
The Ministry of Civil Defence and Emergency Management provide guidelines on the preparation of CDEM Group Plans. For more information visit their website www.mcdem.govt.nz or email them on Emergency.Management@dia.govt.nz.